Executive assistant skills can include hard and soft skills such as technology skills, organization, communication and time-management skills that help them succeed in their roles. Your executive assistant resume is your identity in the professional world. Some will have no budgetary responsibility, or payroll duties. Key skills, tools & software - Every executive assistant role will be unique, so match up your skills, software and IT knowledge to the job description and incorporate them into your profile. Senior Executive Assistants provide administrative and clerical support to an organization's management team and perform tasks that executives do not have time to handle. Fulfilled daily executive assistant duties, including calendar management, communication, and projecting a compassionate face for the executive. Influencing decisions by recommending the latest and most cost effective office technology is an aspect of the senior EA's role. The skills required to do so include organization, time management, multi-tasking, resourcefulness, fine attention to detail and follow-through –all the skills that make a great executive assistant. Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. Senior Executive Assistants adopt an attitude of regular professional development. Typing, filing, and other clerical skills are important, but the best executive assistants often have strong personalities that are exhibited through several beneficial soft skills: Communication skills: Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need to go directly to their employer and which need to redirected or handled in some other way. Top Skills for Dedicated Executive Assistants. As you have read in our example resume for an Executive Assistant, the candidate Carrie Anne included her tenure as a Personal Assistant to highlight her ability to conduct standard office work. Format. @media(min-width:800px){ .adslot_1{width:336px;height:280px;} Expert level proficiency in all MS Office applications.’ This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. Therefore, the more clearly you can demonstrate your skills, the better. We are seeking an Executive Assistant to provide administrative support to upper management. An executive assistant, however, needs both experience and skills. Executive Assistant Job Summary. Senior EA’s invariably have a bachelors degree - usually in Business Administration or similar. Executive Assistants hold a very important role within an organization. These professionals usually support senior executives – usually the CEO or CFO of a company. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Interests and activities – Keep your interests professional! Hard Skills for an Executive Assistant: Microsoft Word, Excel, Outlook, Powerpoint, SharePoint; Database management; Calendar management; Online research ; Business Knowledge; Soft Skills for an Executive Assistant: Communication (written and verbal) To be a successful candidate for executive assistant jobs, resume expert Kim Isaacs says it helps to have a comprehensive resume. Notice how this applicant showcases her skills not only in her skills section, but also in her professional profile: Typing, filing, and other clerical skills are important, but the best executive assistants often have strong personalities that are exhibited through several beneficial soft skills: Job opportunities for executive secretaries and administrative assistants are expected to decline by about 17% for the decade ending in 2026, according to the U.S. Bureau of Labor Statistics. Acting as gatekeepers and problem solvers, their responsibilities go way beyond basic administrative work.They not only help manage inner office workings, but also maintain a balance between professional, familial, and social obligations. To find a great Executive Assistant, consider including some of these common skills in your Executive Assistant job description: Time … Qualifications - Highlight your highest and most relevant qualifications, whether they're academic or vocational. In order to meet these elevated expectations and perform new functions, Executive Assistants need to constantly up their skills and knowledge. One of the most highly sought after qualities of an executive assistant is being able to handle any situation. 31 Perfect Executive Assistant Objectives for Resume, Executive Assistant Interview Questions and Answers, Executive Personal Assistant Cover Letter Sample, Top 16 Executive Assistant Resume Summary Examples, Professional Recommendation Letter for a Babysitter, 17 Software Engineer Achievements and Accomplishments for Resume, 32 Housekeeping Manager Interview Questions and Answers, Using facsimile machines, scanners, and photocopiers, Finance software including SAGE Peachtree and Intuit Quick Books, Word processing software like MS Office suite and quick press, Office organization, record keeping, and bookkeeping, Storing data electronically, and arranging it effectively so as to retrieve it instantly when required, Making travel and hotel arrangements for clients, Shift appointments when needed and timely informing the respective parties regarding the change, Filling out forms and helping clients for the same, Writing correspondence including business letters as per instruction, Handling daily correspondence via email and manual post, Liaising between executives and employees, Coordinating with all concerned parties and arranging conferences, Organizing joint ventures that require extensive preliminary sharing of ideas among both parties, Prioritizing tasks and managing them in an orderly manner, Assigning time frames to pending tasks and following-up the time targets successfully, Pre planning of events and precautionary event management, Maintaining the executive’s calendar and issuing appointments as per availability and instructions, Researching on a topic and produce relevant reports for review of the executive. This is a resume example for administrative professional with job experience as Executive Assistant and Office Manager and would be appropriate for any high level administrative position.The sample opens with an executive style summary paragraph that outlines the … To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Working in an office with high powered executives takes a tremendous amount of finesse and patience that only experience can provide. Many have a masters degree. Skills An executive assistant should have strategic skills in addition to administrative abilities. It also details hard and soft skills that are us… Executive assistants must be excellent communicators with colleagues as well as customers or other external stakeholders. In internal polling, employee perception of executives improved 45% during my tenure, thanks to EQ skills and better email oversight and editing. They keep abreast of technological changes so that they can quickly master new technologies and keep a watchful eye on the latest gadgetry. Nearly everything you accomplish as an executive assistant requires advanced knowledge of electronic communications and coordination. Time management skills. Computer skills – Again, relate your skills to the job you are applying for, as an Assistant, we have to have excellent computer skills, so make sure this has been noted down on your CV. As a result, these workers also can act as a liaison between the executive and the rest of the clerical staff. Supported executive staff level including preparation and transmission of routine correspondence, scheduling meetings, appointments and conference calls. This is far worse than the 7% growth projected for all occupations and significantly worse than the 5% decline projected for all secretaries and assistants. Examples of an Executive Assistant Resume Summary Statement Think about these examples when writing a resume summary statement: Detail-oriented, diligent administrative professional with experience in financial and manufacturing industries. Executive assistants typically are working in an office setting and interacting with visitors, callers, and other executives in addition to their own bosses. Because an executive assistant may be required to make actions for their boss, skills in leadership, critical thinking and organization are three general attributes that employers look for. See also: Executive Assistant Resume Skills, Your email address will not be published. Summary: Resourceful Executive Assistant with 5+ years of experience, seeking to increase efficiency at United Frostacre Inc. Personal assistants are similar to executive assistants or office assistants in that all perform routine administrative-type tasks so that someone else does not have to. Home » Executive Assistant » Executive Assistant Skills Summary. They often conduct research and prepare reports that influence company policy. Therefore, skill set plays a significant role in hiring decision. Executive Assistant skills and qualifications Effective Executive Assistant candidates should demonstrate particular skills and qualifications. @media(min-width:550px){ .adslot_1{width:300px;height:250px;} It may be used by employers to advertise a job and it may also be used by candidates to get a better idea to present their skills in the resume. Typical responsibilities involve calendar keeping, writing memos, issuing periodic reports and general office support tasks. Executive assistants earned a median annual salary of $59,340 in 2018, which puts them just on the outside of the top 10% of earners among all secretaries and administrative assistants: Source: U.S. Bureau of Labor Statistics, 2018. Work can be fast-paced and demanding, and the gatekeeper role sometimes requires executive assistants to say no to people who don’t want to take no for an answer. Experience . Some will be solely responsible for managing functions related to the supervisor’s schedule, travel arrangements, and managing communication and relationship issues surrounding the executive manager or management team. Executive Assistant job qualifications and requirements. Required fields are marked *. It is the first point of contact between you and the recruiter. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running … Below is a detailed skill summary for the position of an executive assistant. Some crucial traits to include in your resume are resourcefulness, efficiency in … An executive assistant can usually possess multiple skill sets, as this career path … However, specific office skills are highly valued, both in terms of catching the eye of those executives and as a means of ensuring your efficiency. Executive Assistants hold a very important role within an organization. Maintained executive and team calendars by planning and scheduling meetings, conferences, teleconferences and domestic and international travel. Tailor your marketing pitch to your ideal candidate and let those job seekers know why your company is a great place to work. This job generally requires the ability to do the following work: Executive assistant duties include the same duties performed by administrative assistants: making and accepting phone calls; sending memos, emails, and letters on behalf of the executive; receiving visitors; handling scheduling; and more. It needs to capture the imagination and admiration of the recruiter because if your resume does not do the bare minimum of impressing the recruiter, you will not get shortlisted in your chosen line of work. People interested in working as an executive assistant also might consider one of the following career paths, listed with median annual salaries: Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. The skills section plays a significant role in the formation of an executive assistant resume because this job is based on the skills of an individual. Behind every successful executive is an exceptional assistant. Often these duties are enough to keep an executive assistant busy. However, executives who work late sometimes expect their executive assistants also to be available after hours. } An Executive Assistant job description should advocate for a professional individual who is well-presented at all times. Executive Assistant [Intro Paragraph] This first paragraph should contain a brief, two- to three-sentence description of your company. What do typical high ranking officers and managers look for in an Executive Assistant skills list? Being that capable requires a large skillset. Knowing All the Best-Kept Secrets; Calm Under Pressure; Dogged Resourcefulness; Ruthless Prioritization; Ironclad Discretion; Strategic Multi-Tasking; Emotional Intelligence; Speed and Decisiveness; Networking; Analytics Skills .adslot_1{width:300px;height:250px;} Hours often follow typical those of a typical business work week. They also act as gatekeepers, making decisions about who gets access to the executive and what information the executive receives. You’ll support your employer as he or she supports the larger enterprise, so you’ll need flexibility, determination, software skills, initiative, and focus. Executive assistants often have to plan meetings, conferences and even parties. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. Notify me of follow-up comments by email. Communication skills. F or ideas on how to showcase your office-management skills and experience, c heck out this resume sample for an executive assistant that Your email address will not be published. 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If you are interested in working as an executive assistant, here are major requirements you will be expected to meet by the majority of firms hiring for the position: Education and Training: The executive assistant job requires minimum of a high school diploma. For bright junior Administrators, the s… Commended 15x by execs for outside-the-box problem-solving skills. But just in case, here are some of the most commonly sought skills for executive assistants. Highlight the times you have run a project or event. The decline is attributed to the increase in the number of managers in an organization who share one assistant. If you’re searching for work as an executive assistant, you need a resume that demonstrates your value to your employer and also to the company that hires both of you. Aside from a proficiency in computer skills, an Executive Assistant is not necessarily required to have a degree. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. (adsbygoogle=window.adsbygoogle||[]).push({}); An executive assistant skill summary may serve many purposes. } This is more possible because mobile and other electronic communications have made it so executives are more likely to handle their own correspondence and scheduling. It is essential to provide a well-formatted executive assistant resume that will show executive recruiters that the candidate has the requisite skills and experience to undertake the new role. There are few educational requirements to getting started as a secretary, but achieving a position as an executive assistant usually comes only after several years of experience. Apply directly with firms or review openings on sites like Indeed, Monster, and Glassdoor. Typical responsibilities involve calendar keeping, writing memos, issuing periodic reports and general office support tasks. These professionals usually support senior executives – usually the CEO or CFO of a company. These responsibilities mean that executive assistants must thoroughly understand their employer’s work. Most executive assistant positions are front-facing and many also involve inter-office communication. Example:‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Duties are likely to include screening or answering phone calls, letters, and emails, managing schedules, and taking notes at … Executive assistants often manage executive calendars. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. Having basic office skills to carry out administrative duties is a must. Requirements – Skills, Abilities, and Knowledge – for Executive Assistant Job. 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